New and improved methods of security and compliance on organizational data
For a better control over the dissemination of corporate information, Google has produced, over the past two weeks, three significant changes in their Google Apps for Work and Google Apps for Education platforms.
The first, announced on 2015/07/14, is available to any file stored in Google Drive and aims to restrict the options for download, print and copy of the file. More information.
The second occurred on 2015/07/20 and reinforces the application of file-sharing policies defined by administrators outside the organization, preventing shares to the general public, to users outside the organization’s domain, or for people in specific domains (such as competition). More information.
The third, announced yesterday (2015/07/23), is an improvement of the content control policies in email messages, allowing differentiated processing of messages containing specific content (defined by key words, phrases, text or number patterns – for instance, credit card numbers), or attachments of unallowed types, where rather than taking on the extension that indicates the file type, Google automatically detects the file type even if the user changes its extension (e.g. .xls to .txt). More information.